Privacy policy

1. Introduction

As part of our mission to make European e-commerce easier for everyone, Retailys.com s.r.o. collects and process a lot of information. This Privacy Policy is intended to help you better understand how we collect, use and store your personally identifiable information—whether you are a merchant or end user that uses Retailys’s products, applications or services (together, the “Services”), a participant in Retailys’s “Partners” program, or whether you’re simply visiting this website. By using any of Retailys’s Services, or by dealing with a merchant using Retailys’s Services, you are agreeing to the terms of this Privacy Policy and, as applicable, the Retailys Terms of Service.

We may update this Privacy Policy from time to time in order to reflect, for example, changes to our privacy practices or for other operational, legal, or regulatory reasons. If we make material changes to this Privacy Policy, we will give you notice of such changes by posting the revised policy on this Website, and where appropriate, by other means. By continuing to use this Website or the Support Service after these changes are posted, you agree to the revised policy.

2. Information from merchants

If you are a merchant, your customers need to understand how you (and how Retailys) collects and processes their personal information as the data controller. Accordingly, if you use the Services, you agree to post an up-to-date and accurate privacy policy on your storefront that complies with the laws applicable to your business.

You also agree to obtain consent from your customers for the use and access of their personal information by Retailys and other third parties. In addition, if you are collecting any sensitive personal information from your customers (including information relating to medical or health conditions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership or sexuality), you agree to obtain affirmative, express consent from your customers for the use and access of sensitive personal information by Retailys and other third parties.

We collect your name, company name, address, email address, phone number(s) and payment details (for example, your credit card information).

We use this information to provide you with our Services; for example, to confirm your identity, contact you, provide you with advertising and marketing, and invoice you. We also use this information to make sure that we comply with legal requirements.

We collect data about the Retailys websites that you visit. We also collect data about how and when you access your account and the Retailys platform, including information about the device and browser you use, your network connection, your IP address, and information about how you browse through the Retailys interface.

We use this information to give you access to and improve our Services; for example, to make our platform interface easier to use. We also use this information to personalize the Services for you. Finally, we may use this information to provide you with advertising or marketing.

We use this information to provide you with our Services and so that you can process orders and better serve your customers.

Where we need to verify your identity (for example, if there are concerns around identity theft, or if you call into support and we need to authenticate your account), we may request that you provide us with government-issued identification information.

We use some of the personal information you provide us to conduct some level of automated decision-making — for example, we use certain personal information to help us screen accounts for risk or fraud concerns.

We will also use personal information in other cases where you have given us your express permission.

Collecting information

We collect personal information when you sign up for our Services, when you access our Services or otherwise provide us with the information.
We also partner with third parties who provide us information about merchants or prospective merchants, for example to help us screen out merchants associated with fraud.

Sharing information with third parties

Retailys works with a variety of third parties and service providers to help provide you with our Services and we may share personal information with them to support these efforts.
We may also share your information in the following circumstances:
to prevent, investigate, or take regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of our Terms of Service or any other agreement related to the Services, or as otherwise required by law.
to help us conduct marketing and/or advertising campaigns.
to conform to legal requirements, or to respond to lawful court orders, subpoenas, warrants, or other requests by public authorities (including to meet national security or law enforcement requirements).
Personal information may also be shared with a company that acquires our business, whether through merger, acquisition, bankruptcy, dissolution, reorganization, or other similar transaction or proceeding. If this happens, we will post a notice on our home page.
Retailys will always ask for your consent before sharing your personal information with third parties for purposes other than those described in this Section 2.

3. Information from customers

We collect our merchants’ customers’ name, email, shipping and billing address, payment details, company name, phone number, IP address, information about orders you initiate, information about the Retailys-supported merchant stores that you visit, and information about the device and browser you use.

We use this information to provide our merchants with the Services, including supporting and processing orders, risk and fraud screening, authentication, and payments. We also use this information to improve our Services.

We use some of the personal information you provide us to conduct some level of automated decision-making — for example, we use certain personal information (for example, IP addresses or payment information) to automatically block certain potentially fraudulent transactions for a short period of time.

Collecting information

We collect this information when you use or access a store that uses our Services, such as when you visit a merchant’s site, place an order or sign up for an account on a merchant’s site.
Additionally, we partner with third parties who provide us information about our merchants’ customers, for example to help us screen out merchants associated with fraud.
Retailys works with a variety of third parties and service providers to help provide our merchants with the Services and we may share personal information with them to support these efforts.
We may also share your information in the following circumstances:
to prevent, investigate, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of our Terms of Service or any other agreement related to the Services, or as otherwise required by law.
If the merchant whose store you visit or access directs us to transfer this information (for example, if they enable a third-party app that accesses customer personal information).
to conform to legal requirements, or to respond to lawful court orders, subpoenas, warrants, or other requests by public authorities (including to meet national security or law enforcement requirements).
Personal information may also be shared with a company that acquires our business or the business of a merchant whose store you visit or access, whether through merger, acquisition, bankruptcy, dissolution, reorganization, or other similar transaction or proceeding.

4. Information from partners

We collect your name, company name, website, twitter or other social media handles, phone number(s), address, business type, email address, PayPal Account, and GST/HST number.

We use this information to work with you, confirm your identity, contact you, pay you and to screen for risk, fraud, or other similar types of issues.

We use this information to give you access to and improve our Services; for example, to make our platform interface easier to use. We also use this information to personalize the Services for you.

We collect personal information about your customers that you share with us or that they provide to us directly.

We use this information to work with you and to provide our Services to your customers.

We will also use personal information in other cases where you have given us express permission.

Collecting information

We collect this information when you sign up for a partner account, when you sign up one of your customers for our Services, or when your customers sign up themselves. We also collect any additional information that you might provide to us.

Sharing information with third parties

Retailys works with a variety of third parties and service providers to help provide you with our Services and we may share personal information with them to support these efforts.
We may also share your information in the following circumstances:
to prevent, investigate, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of our Terms of Service or any other agreement related to the Services, or as otherwise required by law.
to help us conduct marketing and/or advertising campaigns.
to conform to legal requirements, or to respond to lawful court orders, subpoenas, warrants, or other requests by public authorities (including to meet national security or law enforcement requirements).
Personal information may also be shared with a company that acquires our business, whether through merger, acquisition, bankruptcy, dissolution, reorganization, or other similar transaction or proceeding. If this happens, we will post a notice on our home page.
Retailys will always ask for your consent before sharing your personal information with third parties for purposes other than those described in this Section 4.

5. Information from Retailys website visitors and support users

As you visit or browse the Retailys websites, we collect information about the device and browser you use, your network connection, your IP address, and information about the cookies installed on your device. We also collect personal information submitted by you via any messaging feature available from any of our websites (“Messaging Feature”).

We may also receive personal information when you purchase tickets or make other requests to Retailys via any of our websites.

From telephone support users, we collect your phone number, call audio, and other personal information you provide us during our call. Pursuant to our Terms of Service, we may request additional documentation from you during our call to verify your identity.

From chat support users, we collect your name, email address, information about the device and browser you use, your network connection, your IP address, chat transcript, and other personal information you provide us during our chat. Pursuant to our Terms of Service, we may request additional documentation from you during our chat to verify your identity.

From forum users, we collect your name, email address, website URL, and other personal information you may post.

We use this information to verify your account, to provide and enhance our Services (including supporting or servicing your account, if applicable), and answer any questions you may have.

We collect this information when you visit the Retailys websites, use Services offered on our websites or engage with us either by email, web form, instant message, phone, or post content on or through our websites. We also collect any additional information that you might provide to us.

6. Information from cookies and similar tracking technologies

A cookie is a small amount of data, which may include a unique identifier. Cookies are sent to your browser from a website and stored on your device. We assign a different cookie to each device that accesses our website.

Using cookies and similar tracking technology

We use cookies to recognize your device and provide you with a personalized experience on our websites, or otherwise through the Services. We also use cookies as part of the Services, for example to operate the shopping cart for our merchants’ stores.
We use cookies to serve targeted ads from Google, Facebook and other third-party vendors. We also use cookies, and other information from your browser and/or device to provide you with personalized advertising, ad delivery, and reporting across multiple sessions and devices.
Our third-party advertising partners use cookies to track your prior visits to our websites and elsewhere on the Internet in order to serve you targeted ads.
We may also use web beacons, software development kits, and other automated tracking methods on our websites, in communications with you, and in our products and services, to measure performance and engagement.

The purpose of a cookie is to identify you electronically, store your preferences for viewing our webpages, allow “remarketing” relevant to your interests based on your visits to our site, and show you relevant ads on our website and across the Internet.

Cookies are stored on your device to assist us in providing and improving our Services. For example, we use cookies to keep you logged into your account and we use data collection devices such as Google Analytics to help analyze our web page flow, measure promotional effectiveness and to provide you with information relevant to your interests.

Through first-party and third-party cookies, third parties may collect information about you while you are visiting Retailys-hosted webpages and other websites. They may use this data to show you advertisements on Retailys-hosted webpages and across the Internet based on your prior visits to these sites. We do not collect this information or control the content of the advertisements that you will see.

7. Third party apps

Retailys’s platform allows merchants to connect their stores to alter or provide new functionalities in their store. Unless listed as “Made by Retailys,” Retailys is not responsible for and has no control over how these apps function. Merchants ultimately can control which apps they choose to use with their stores and are responsible for making sure that they do so in compliance with relevant privacy and data protection requirements.

8. Length of retaining your personal information

In general, we keep your personal information throughout your relationship with us. For merchants, this means we will keep your information as long as you maintain a store on our platform. For partners, this means we will keep your information until you inform us that you wish to terminate your partner relationship with us. We purge personal information 90 days after receiving a merchant or partner deletion request. We also purge personal information from merchant stores 90 days after two years of inactivity.

For our merchants’ customers, we generally process your information solely as a data processor on behalf of our merchants, and it is up to the merchant to determine how long they will store your information in our systems.

Retailys acts as a data processor on behalf of our merchants, except where personal data of merchants’ customers is used for the purposes specified for us in Section 3. Purposes include for risk and fraud screening.

Once you terminate your relationship with us, we generally will continue to store archived copies of your personal information for legitimate business purposes such as to defend a contractual claim or for audit purposes and to comply with the law, except when we receive a valid erasure request, or, if you are a merchant, you terminate your account and your personal information is purged pursuant to our standard purge process.

We will continue to store anonymous or anonymized information, such as website visits, without identifiers, in order to improve our Services.

We do not and will never share, disclose, sell, rent, or otherwise provide personal information to other companies (other than to specific Retailys merchants you are interacting with, or to third party apps or service providers being used by those merchants if you are a consumer, or Partners that you hire if you are a merchant) for the marketing of their own products or services.

If you are a merchant using Retailys’s Services, we do not use the personal information we collect from you or your customers to independently contact or market to your customers. However, Retailys may contact or market to your customers if we obtain their information from another source, such as from the customers themselves.

9. Security of your personal information

We follow industry standards on information security management to safeguard sensitive information, such as financial information, intellectual property, employee details and any other personal information entrusted to us. Our information security systems apply to people, processes and information technology systems on a risk management basis.

We perform annual audits to ensure our handling of your credit card information aligns with industry guidelines.

No method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee the absolute security of your personal information.

10. Residents of the European Economic Area (EEA)

Retailys works with merchants and users around the world, including in the EEA. If you are located in the Schengen Area, your personal information is processed by Czech Republic based company Retailys.com s.r.o. As part of our service, we may transfer your personal information to other regions.

If you are located in the European country outside of the Schengen Area, your personal information is processed by Retailys’s British affiliate, Retailys Ltd., you have certain rights under European law with respect to your personal data, including the right to request access to, correct, amend, delete, port to another service provider, or object to certain uses of your personal data.

If you are located in Asia region, your personal information is processed by Retailys’s affiliate in Singapore, Retailys.com Pte Ltd. If you are a merchant, a partner, a visitor of Retailys’s websites, or a user of Retailys’s support services and wish to exercise these rights, please reach out to us using the contact information below. If you are a customer of a merchant who uses Retailys’s platform and wish to exercise these rights, please contact the merchants you interacted with directly — we serve as a processor on their behalf, and can only forward your request to them to allow them to respond.

If you are unhappy with the response that you receive from us we hope that you would contact us to resolve the issue but you also have the right to lodge a complaint with the relevant data protection authority in your jurisdiction at any time.

Additionally, in particular we process your personal data to pursue the following legitimate interests, either for ourselves, our merchants, our partners, or other third parties (including our merchants’ customers):

To provide merchants and others with our services and applications;
To prevent risk and fraud on our platform;
To provide communications, marketing, and advertising;
To provide reporting and analytics;
To help merchants find and integrate with apps through our app store;
To provide troubleshooting, support services, or to answer questions;
To test out features or additional services; and
To improve our services, applications, and websites.

When we process personal information to pursue these legitimate interests, we do so where we believe the nature of the processing, the information being processed, and the technical and organizational measures employed to protect that information can help mitigate the risks to the data subject.

11. Control and access to your personal information

Retailys understands that you have rights over your personal information, and takes reasonable steps to allow you to access, correct, amend, delete, port, or limit the use of your personal information. If you are a merchant or a partner, you can update many types of personal information, such as payment or contact information, directly within your account settings. If you are unable to change your personal information within your account settings, or if you are concerned about data collected as you visit Retailys’s websites or use our support services, please contact us to make the required changes.

If you are a merchant’s customer and wish to exercise these rights, please contact the merchants you interacted with directly — we serve as a processor on their behalf, and can only forward your request to them to allow them to respond.

It’s important to remember that if you delete or limit the use of your personal information, the Services may not function properly.

12. How to contact Retailys

If you would like to make a legal request or serve a subpoena or similar document seeking information about our merchants, their stores, or other parties whose data we process, please reach out to us at info@retailys.com.

If you have any questions about your personal information or this policy, or if you would like to make a complaint about how Retailys processes your personal data, please contact Retailys by email at info@retailys.com, or by using the contact details below.

Residents of the Schengen Area:

Retailys.com s.r.o.

Husovo náměstí 50

339 01 Klatovy

Czech Republic

Residents outside of the Schengen Area:

Europe

Retailys Ltd.

Kemp House 152 – 160

City Road London EC1V 2NX

United Kingdom

Asia

Retailys.com Pte Ltd.

68 Chestnut Avenue #20-17

Tree House

Singapore 679521

13. CONSENT TO THE PROCESSING OF PERSONAL DATA FOR NEWSLETTER PURPOSES

According to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

We, the company Retailys.com s.r.o., RN: 04574303, with registered office at Husovo náměstí 50, Klatovy III, 339 01 Klatovy, registered in the Commercial Register kept by the Regional Court in Pilsen, Section C 31931/KSPL (hereinafter referred to as “Retailys”), would like to inform you about how we process your personal data obtained in connection with your visit to our website.

PERSONAL DATA CONTROLLER
Corporate Name: Retailys.com s.r.o.
Registered Office: Husovo náměstí 50, Klatovy III, 339 01 Klatovy
Registration No.: 04574303
Incorporation: File No. C 31931/KSPL, Regional Court in Pilsen
You can contact us at any time by e-mail at info@retailys.com nor by letter sent to the company’s registered office.

PROCESSED PERSONAL DATA
We will process your personal data in the following scope: e-mail address.

PURPOSE OF PERSONAL DATA PROCESSING
The purpose of processing personal data is to send newsletters (Retailys commercial messages).

LEGAL BASIS FOR THE PROCESSING OF PERSONAL DATA
The legal basis for the processing of personal data is your consent.

PERIOD OF PERSONAL DATA PROCESSING
We will process your personal data for the above purpose until you withdraw your consent. You can withdraw your consent at any time by sending an e-mail from the e-mail address for which you have given your consent or by clicking on the unsubscribe link in the newsletter.

TRANSFER OF YOUR PERSONAL DATA
The processing of your personal data provided under this consent is carried out by Retailys, as the data controller, and by our service provider, which is: Mailchimp – e-mail marketing / newsletter tool.

METHOD OF PROCESSING OF PERSONAL DATA
We process your personal data both automatically and manually and keep records of processing activities. The processing of personal data by our company does not involve decision-making based solely on automated processing without human involvement that would have legal effects or otherwise significantly affect the data subjects whose personal data we process.

PROTECTION OF YOUR DATA
At Retailys, we take all technical and organizational measures to ensure the protection of personal data and to exclude the possibility of unauthorized or accidental access to personal data, their alteration, destruction or loss, unauthorized transfers, other unauthorized processing, as well as other misuse of personal data. We comply with all obligations imposed on us by generally binding data protection legislation.
We use modern security and control mechanisms to ensure maximum data protection. All persons who come into contact with personal data in the course of their work or contractual duties are bound by a legal or contractual duty of confidentiality.

RIGHTS RELATED TO THE PROTECTION OF PERSONAL DATA
We process your data in a transparent manner, which means that you always know for what purpose you provide your data to us.

In connection with the processing of personal data, you have the following rights related to the processing of personal data, which we fully respect, provided that the legal requirements are met:
right of access to personal data;
right to rectification of processed personal data;
right to erasure of processed personal data;
right to restriction of processing of personal data;
right to data portability;
right to withdraw the consent to the processing of personal data at any time;
right to object.

Detailed and complete information about your rights and how to exercise them can be found in the Privacy Policy.
With regard to your rights, you can contact us, the data controller, with a question or complaint in writing by regular mail or by e-mail at info@retailys.com.

EFFECT
This Privacy Policy is effective as of 21 January 2022 and is available online on our website.
If there is a need to update this Privacy Policy, we will notify you of any significant changes.